Forward Mail in Gmail

If we go back to 20 years, there was nothing called Gmail. People used to follow different interesting techniques to communicate with another person from a distant place. Today, if you need to talk to someone from a distant place, you just need to make a phone call, and you can communicate easily. Technology has made our life super easy. At the time when people were not introduced to this technology, they used homing pigeons commercially to deliver messages. They were responsible for sending rescue messages back and forth from soldiers to their base. Pigeons were an invaluable form of communication at the time of war, and they literally saved many lives. Without these pigeons, many more men would have perished.

History of communication

Letter writing is the most aesthetic form of communication. People write their souls on paper to express their feelings. It is said that “The best way to be present somewhere with heart but without even taking a step is sending a letter.” Postman was famous during the letter-writing era. They used to bring letters and send them to the proper address. At that time, it was the most exciting thing for lovers. It was something like the postman was bringing the bliss in his hand for them.

The invention of technology has made things easier for sure. The invention of social sites like Facebook, messenger, IMO, WhatsApp, Viber, zoom, skype is like a blessing and a curse at the same time. Communication was once tough, but the feelings used to be very intense. Now, the easiest communication system has made the feelings of people fragile.

How to forward mail in Gmail to multiple addresses automatically

We have been introduced to Gmail not so long ago. It has made a very interesting platform for formal communication. It doesn’t mean people are not using it for informal communication. People are also using it for various purposes. It is mainly a free web-based e-mail service that provides users with a gigabyte of storage of messages and also provides the ability to search for specific messages. It also automatically organizes successively related messages into a conversational thread. Here you can send and receive emails. Block spam etc., and you will also get free access to Google products like Drive, docs, calendar, and more. Paul Buchheit created it on April 1, 2004, and at that time, one gigabyte per user was the initial storage capacity.

For business purposes, the use of Gmail has increased immensely. It has become the most popular and formal means of business communication. It’s better to use a PVA account for business communication. You can buy Gmail PVA accounts from websites to make your business communication system smoother. Gmail has so many functions, and forwarding messages is also one of them. Sometimes the people who are involved in business or the teachers need to send the same message to a huge number of people or students. It’s really very tiring to type them again and again and send them individually. Gmail has the system of forwarding mail to multiple addresses automatically. Isn’t this a blessing? Definitely, it’s a blessing that has saved our time and energy by maximizing the outcome. Let’s have a look at this whole process step by step, ‘how to forward mail in Gmail to multiple addresses automatically’.

Select your recipients

First of all, ensure that all the recipients forwarding addresses have already been and enabled. You have to add each individual email address under ‘Forwarding and POP/IMAP’. In this section, you can only designate one email address to receive all forwarded emails but to add multiple email addresses to receive all email forwards, follow this process.

Add email addresses

You must individually add each email address under the button named “ Add a forwarding address”.

Create filter and set rules

After adding all of your email addresses, stay on this same page and look for the sublink named “Tip: You can also forward only some of your mail by creating a filter” (you can set up filters to forward all emails).

Now, you have to click on the option ‘Creating a filter’, and a box will pop up. Here you have to create filtering rules to forward to multiple email addresses. Complete the “To” field if you want all emails forwarded. Enter the mail addresses you are setting the rules on now.

Keep this filter box open, click ‘continue’, and then check the box for ‘Forward it to’. After that, select one email to the dropdown and finally click “Create filter”. Now your filter rules have been created. You can also have the chance to add additional actions here, such as skip the inbox or mark it as read to manage your mail.

Repeat the process for each email

Repeat this process for each email address that you would like them to receive “all forwarded emails” from this inbox. If you are not willing to forward “all emails” to every recipient, you can set up additional parameters in the filter box, including each forwarding rule. Here you can also set labels and categories to automatically be applied as emails are forwarded from this inbox. This will help you to keep things organized in this inbox.


Re-check the filter rules you have set by clicking into settings, then ‘Filtering and blocked addresses’. You will get all of your filtering rules here. You can edit and delete rules from here according to your needs. Be sure enough to keep your filter settings the same to avoid any incongruities, and you can create up to 20 filters that forward to other addresses.

Final Words

Hopefully, this article has given you the basic idea of Gmail that many of us never knew. It will be worthy if anyone is benefited from the idea ‘how to forward mail in Gmail to multiple addresses automatically’.

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